QuickBooks Tip: Memorize Transactions
Lectura de
Are you tired of entering the same transaction every month in QuickBooks? QuickBooks has the capability to memorize recurring transactions (invoices, bills, checks, etc.) and set them for automatic posting.
QuickBooks allows you to memorize recurring transactions and set them up for automatic posting daily, weekly, monthly, quarterly and annually. The process of memorizing transactions is easy:
- Create a new transaction or locate an existing one.
- Select the Edit menu and then select Memorize.
- QuickBooks will give you the following options:
| Remind Me | Adds transaction to Reminders List in the Company Menu. | User sets frequency |
| Don’t Remind Me | Appears on the Memorized Transaction List. | User cannot set frequency |
| Automatically Enter | QuickBooks enters the transaction based on the desired frequency. | User sets frequency |
| With Transactions in Group | QuickBooks enters transaction as part of a transaction group. | See below for memorized transaction groups |
Depending on the types of transactions your company has, memorizing and automatically entering transactions could save you time and money.
For example, a company that collects monthly rent from tenants could memorize invoices for each tenant and setup QuickBooks to automatically create monthly invoices. It’s important to remember to setup the delivery option on your memorized transaction as either “To be printed” or “To be emailed.” Based on this example, on the first day of the month, QuickBooks will automatically record the invoices (if you chose this option above),and then you can print the invoices as a single batch by selecting the File menu, selecting Print Forms and then selecting Print Invoices.
You also have the capability to group memorized transactions. In the example above, you would group all the invoices due on the 1st of the month. This will prompt you one time for all the invoices due on the 1st instead of prompting you for all 100 invoices.
To group memorized transactions, follow these simple steps:
- Go to the Memorized Transaction List.
- Click New Group at the bottom of the list.
- Enter the name of the new group.
- Choose how you want to manage the transaction group.
You can have QuickBooks remind you about the transaction group on a regular basis, you can merely have the transaction group available for future use without being reminded about it, or you can have QuickBooks record the transactions in the group on a regular basis.
Please correct the following errors: