Consejo de QuickBooks: esté al tanto de su historial de transacciones con Audit Log

¿Ha querido alguna vez ver una lista cronológica de toda su actividad en QuickBooks? Con el informe audit log de QuickBooks, puede estar al tanto de las transacciones agregadas, eliminadas y modificadas, así como de las entradas de usuarios. The audit log feature allows you (and any other viewer with access rights) to see history of changes made to individual transactions or a range of multiple transactions. Tracked changes also include: changes to the chart of accounts or products and services list; sending, deleting and modifying invoices or bills, adding and matching payments and deposits, and when accounts were reconciled.

Prior to QuickBooks 2006, users could turn off the audit log; however, since this time it has become an automatic feature that cannot be disabled in either the Online or Desktop versions.  For this powerful reporting tool to work properly, it’s essential that all users have their own username and password.

Audit log benefits

The QuickBooks audit log report can be helpful to business owners, accountants, and bookkeepers alike. Here are some examples of how it can be used:

• Assisting in finding deleted transactions that may be causing discrepancies in opening balances and bank reconciliations
• Locating previous account names that may have been merged with new accounts
• Tracking user login times and activity
• Identifying users who may require further training by noting an increase in their voided or modified transactions
• Helping identify transactions that have been entered incorrectly or lost due to accidental deletion
• Keeping informed as to who is accessing the books and what tasks they are performing.

Where can I find it?

The audit log report is different from a transaction history report. While the transaction history report is certainly useful, the audit log serves as a more comprehensive and detailed log.

If you are a QuickBooks Desktop user, you can access the audit log report by following these steps:

1. Go to “Reports”
2. Select “Accountant and Taxes”
3. Click “Audit Trail”

If you are a QuickBooks Online user, use these steps:

1. Go to the “Gear” icon
2. Select “Audit Log”

By default, the report is sorted by user, date range, and event type (transactions, lists, sign in/sign out, templates, etc.).  Users may further filter and sort the data to meet their specific needs.

Contact me or another one of Kaufman Rossin’s QuickBooks ProAdvisors to learn more about how to use the audit log report.